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| City |
Vancouver |
| State/Province |
British Columbia [BC] |
| Position Title |
Front Desk Coordinator |
| Reports To |
Office Manager |
| Full Job Posting |
We are seeking a professional, upbeat Front Desk Coordinator with administrative skills and the desire to contribute to a dynamic company and make a difference.
You will be an ambassador; a smiling face for our Corporate Vancouver office to create that ‘wow’ experience for visitors and staff alike. You will be instrumental in keeping our office in order by handling everything from the phones, to ordering office supplies and business card orders to handling all of the couriers and mail. You are a whiz with MS Office and consider yourself a master of multitasking.
In this position, you will...
• Answer, screen and/or refer telephone calls and routine external and internal inquiries
• Track down staff for any visitors waiting in lobby
• Ship and receive packages; sort and distribute incoming/outgoing mail
• Follow and adhere to Office Services policies and procedures
• Manage office supplies; maintaining inventory, take orders for special requests
• Ordering and ensuring business cards are ready for new and existing hires
• Codes invoices specific to Office Services on a timely basis for approval
• Liaison for building management for issues such as heating, recycling and supplies
• Manage company contact directory
• Assist with new hire setup (office supplies and track needs)
• Keep office organized and stocked with required materials
• Maintain tidiness of copy rooms and supplies room
• Perform other duties as assigned or directed
* This position requires a lot of walking around (almost half the day) and the ability to lift a case of wine (about 35lbs).
If you have at least at least 2 years of reception and administrative experience, advanced computer skills, strong organization skills, and impeccable communication skills. You love being busy, have a natural ability for multitasking, and are recognized for your bright demeanour and top-notch service, we want to hear from you!
We thank all applicants, however please note only short listed candidates will be contacted.
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